- Privacy >> Global Medical Affairs
Global Medical Affairs – Interactions with members of the healthcare/scientific community
This Privacy Policy explains how Genmab Inc. (“We”, “Us”) processes your personal data required for our management of our relationship with you.
1) DATA CONTROLLER
The entity responsible for the processing of your personal data is:
Genmab A/S (CVR no. 21023884)
Kalvebod Brygge 43,
DK-1560 Copenhagen V
www.genmab.com
Contact details (if you have inquiries and/or questions to our processing of your personal data): [email protected].
2) USE OF PERSONAL INFORMATION
Below we have explained the purposes for which we may process your personal data.
- Extend invitations to participate in our programmes, events, or activities (including but not limited to clinical trials, steering committees, advisory boards, symposia, speaker programs, market research, or consultancies)
- Manage collaboration and payments (we process data relating to your prior, ongoing, or future engagement in our programmes, events, or activities, including information required to enable payment for relevant activities)
- Arrange business travel and/or accommodation
- Documenting communications directed to Genmab and providing replies to questions/comments
- Engagement in scientific exchange (medical, scientific, and technical discussions relating to Genmab products (investigational or approved) and/or disease areas of relevance to Genmab)
- Comply with transparency laws regarding HCP interactions and transfers of value
- Satisfy pharmacovigilance reporting requirements
- Recording interactions with Genmab employees/Genmab-directed third parties and at Genmab-hosted events, including entry into Genmab’s customer relationship management (CRM) system
- Assigning internal evaluations/classifications of professional activities
3) CATEGORIES OF PERSONAL DATA
As a starting point we only process ordinary personal data about you, such as name, address, date of birth, email address, telephone number, but other information including payment-related details, identity document information (e.g. passport), photographs and audio and video recordings may be processed by Us if required for a specific purpose and when the information is provided to Us by you.
Further, we may also process more professional information about you such as job title, education, professional qualifications and work experience, publications, clinical trial participation, GXP compliance status, conference proceedings and presentations, CV and certifications/licenses, and Genmab-associated travel/expense/research payment history, but again only if required for a specific purpose.
4) SOURCES
The personal data we use are provided by you or are collected from publicly accessible websites and social media platforms, clinical trials and publications databases, cooperative groups and societies, other HCPs, our collaboration partners, and third parties providing access to their databases (e.g. our CRM vendor, Veeva) or performing services on behalf of Genmab.
5) LEGAL BASIS
Our legal bases for the processing of your data for the purposes described above are:
Re 1) The rule on balancing of legitimate interests – article 6.1.f. of the GDPR. The legitimate interests pursued by us are: The processing of your personal data enables us to enhance, improve and personalize our services to- and communication with you.
Re 2) Our legal basis for the processing of your data is necessary for our performance under the contract with you. – article 6.1.b. of the GDPR.
Re 3) Our legal basis for the processing of your data is necessary for our performance under our contract with you, article 6.1.b. of the GDPR.
Re 4) Our legal basis for the processing of your data is the rule on balancing of legitimate interests – article 6.1.f. of the GDPR. The legitimate interests pursued by US are: The processing of your personal data enables us to enhance, improve and personalize our services to- and communication with you.
Re 5) Our legal basis for the processing of your data is necessary for our performance under our contract with you, article 6.1.b. of the GDPR.
Re 6) Our processing of your data is necessary for in order for us to be compliant with legal obligations, article 6.1.c. of the GDPR.
Re 7) Our processing of your data is necessary for in order for us to be compliant with legal obligations, article 6.1.c. of the GDPR.
Re 8) Our legal basis for the processing of your data is the rule on balancing of legitimate interests – article 6.1.f. of the GDPR. The legitimate interests pursued by us are: The processing of your personal data enables us to enhance, improve and personalize our services to- and communication with you.
Re 9) Our legal basis for the processing of your data is the rule on balancing of legitimate interests – article 6.1.f. of the GDPR. The legitimate interests pursued are: The processing of your personal data enables us to enhance, improve and personalize our services to- and communication with you.
6) SHARING OF YOUR PERSONAL DATA
We may share your data with group entities and collaborators, such as cooperative groups, conference organizers and agencies working with Genmab and partners.
7) RETENTION OF YOUR PERSONAL INFORMATION
We will retain your personal data as long as necessary to fulfill a specific purpose. However, we will never keep your personal data longer than required by applicable law. We will keep your personal data for a maximum of 5 years.
8) TRANSFERS TO COUNTRIES OUTSIDE THE EU/EEA
Your personal data may be transferred to countries outside the EEA, which are not deemed to provide an adequate level of protection of your personal data compared to the EEA. Instead we have provided appropriate safeguards through the following means:
EU Standard Contractual Clauses.
You may obtain a copy of the EU standard contractual clauses by contacting Us on: [email protected].
9) YOUR RIGHTS
In general, you have the following rights:
- (a) You are entitled to request access to, rectification or erasure of your personal data.
- (b) You are also entitled to oppose the processing of your personal data and to request restriction of the processing of your personal data.
- (c) You have in particular an unconditional right to oppose the processing of your personal data for direct marketing purposes.
- (d) If the processing of your personal data is based on your consent, you are entitled to revoke such consent at any time. Revocation of your consent will not affect the lawfulness of the processing carried out prior to your revocation of consent.
- (e) You are entitled to receive personal data which you have provided to us in a structured, commonly used and machine-readable format (data portability)
- (f) You can always lodge a complaint with a data protection authority, for example the Danish Data Protection Agency.
You can exercise your rights by contacting Genmab by email [email protected].
There may be conditions or limitations on these rights. It is therefore not certain for example you have the right of data portability in the specific case – this depends on the specific circumstances of the processing activity.
Last updated: August 2021